Minutes from Bi-Annual Reunion (BGM)

Attendance
Maile Aguerre, President
Juca de Barros, Vice President
Marcos Bukão, PASA Technical Director
Cecilia Carlsson, PASA Office Manager

Voting Countries                                                                   Non Voting Countries
1- Argentina – Francisco (Paco) Ventura*                     Barbados – Margot Tuach
2- Brazil – Silvio da Silva, Mauro Achiame                                             Jason Kistoo
3- Canada – Barbie Mayors*                                             Puerto Rico – Omar Lamoso
4- Chile - Cristian Gonzalez
5- Costa Rica – Jose Ureña, Randall Chavez
6- Dominican Rep. – Nestor Puente
7- Ecuador – Byron Yagual*, Cirilo Yagual
8- El Salvador – Jimmy Rotherham, Jaime Delgado
9- Guadeloupe – Pierre Bourbon*
10- Jamaica – Anthony (Billy) Wilmot
11- Panama – Ruben Garcia
12- Peru – Karin Serralta
13- Uruguay – Gonzalo Eires, Rodrigo Guerra
14- Venezuela – Francisco Gamallo, Elsy Quijada
*with proxies

MISSING:
Mexico

Apologies:
Paul West, PASA secretary, due to illness.
Guatemala due to complications at the airport upon departure.

Approval of Minutes- BGM Peru
Motioned by Brazil, second by Canada

Words from PASA President
Very happy to be here and with the results so far of the event, which is turning out to be excellent. Congratulations to Chile on a job very well done. The only complaint so far is that there is not enough English being spoken by contest announcers.

Changes to BGM Agenda
“Presentation of Changes in Rulebook” was covered during AGM which was deemed an AGM matter.

Changes to Constitution
Since PASA’s Constitution was written in 1992, it has never been reviewed, modified or updated. After an extensive review, PASA’s EC motions to update it with the changes presented.
First motion presented by Brazil:
Motioned Brazil, second Chile

To change serving terms from 2 to 4 years like Olympic cycle.
IN FAVOR       AGAINST      
13                      1
PASSED by majority.

Second motion presented by PASA Executive Committee: To remove number 3 under article number 7, “Former Presidents: All former PASA Presidents automatically qualify to serve on the board and attend PASA meetings and Assemblies. All former Presidents will have a voice but not a vote.” PASA has studied several Constitutions including the ISA’s Constitution and have found that there is no clause like this and that it will eventually cause a lot of conflict when you have many ex-presidents to deal with.
(PER): “There shouldn’t be any problem for ex-presidents to be cc’ed on all matters.”
(JAM): “Will that negate [any ex-president] from sitting on a board? Would you not qualify to sit?”
Maile: “All ex-presidents, myself included, will be cc’ed on emails, receive the monthly newsletter, be invited to all events, and be included in every way; they will just not sit in at EC meetings, nor participate in Executive Committee matters.”
Motioned Brazil second Chile
Vote: Removing number 3 under article number 7:
IN FAVOR                             AGAINST                  ABSTAIN
9                                                   1                                           4
Motion PASSED
(VEN)  motioned to change so that there will be a court of “Gentlemen/Ladies” where each ex-president would have to be voted into.
Motion presented by Venezuela second by Chile

Vote: “Having a court of Gentlemen/Ladies”:
IN FAVOR                             AGAINST                  ABSTAIN
6                                                   1                                           7
Motion has NOT passed.

Revising the Changes of Constitution
We’ve changed negative notes that may have been true once upon a time, but times have changed and PASA would like a more positive Constitution, and small changes, like from he to he/she.
Questions on changes: none.
Motion to approve changes to Constitution: Chile, second by Canada.

IN FAVOR                     AGAINST
14                                          0
All changes PASSED.

Elections
CV’s turned in by Maile Aguerre, Juca de Barros and Paul West all for same positions. No other CV’s were turned in.
Motion to vote on all Executive Committee Members in keeping their same positions:
Maile Aguerre, President
Juca de Barros, Vice President
Paul West, Secretary
Dominican Republic, second by Chile.
IN FAVOR              AGAINST                 
14                            0
PASSED by majority.

Open floor for comments, questions, and suggestions.

Motions to close BGM